Job Description
We are seeking a highly organized and proactive Project Coordinator to join our dynamic Sales and Marketing team. The successful candidate will be responsible for ensuring project timelines are met, organising sampling, coordinating with local and international stakeholders, managing sample request deliveries, and handling client communications. The Project Coordinator will play a key role in facilitating smooth project execution and supporting the Chief Sales and Marketing Officer (CSMO).
Responsibilities:
- Project Timeline Management:
- Monitor and ensure adherence to project timelines.
- Identify potential delays and propose solutions to keep projects on track.
Sampling Organization:
- Coordinate the collection and distribution of samples.
- Manage sample inventory and requests, ensuring timely delivery.
Stakeholder Communication:
- Serve as the primary point of contact for local and international stakeholders.
- Facilitate clear and consistent communication among all parties involved in projects.
Sample Request Deliveries:
- Organize and track sample request deliveries to clients and stakeholders.
- Ensure accurate documentation and timely follow-up on all sample requests.
Client Email Management:
- Respond to client emails promptly and professionally.
- Address client inquiries and concerns, escalating issues as needed.
Meeting Participation:
- Attend meetings with the CSMO and other stakeholders.
- Take detailed notes and follow up on action items and decisions made during meetings.
Reporting:
- Prepare regular reports on project progress for the CSMO.
- Highlight any issues or risks that could impact project delivery.
Travel:
- Travel as required to increase knowledge and oversee project execution.
- Participate in on-site meetings and inspections to ensure project alignment.
Requirements:
-
- Bachelor’s degree in Business Administration, Marketing, Project Management, or a related field.
- Proven experience in project coordination, preferably within a sales and marketing environment.
- Excellent organizational and time-management skills.
- Strong communication skills, both written and verbal.
- Proficiency in project management tools and software.
- Ability to work independently and as part of a team.
- Detail-oriented with the ability to manage multiple tasks simultaneously.
- Flexibility to travel as needed.
Preferred Skills:
- Experience in international project coordination.
- Familiarity with sampling processes and logistics.
- Ability to speak multiple languages is a plus.
Interested candidates should send their CV and covering letter by email to [email protected]